Last Updated: 14 November 2025

At FM–INBCS, we are committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your data when you visit our website or participate in our conference.

1. Information We Collect

We may collect the following types of information:

1.1 Personal Information

Provided voluntarily through registration forms, submissions, or contact requests:

• Full name
• Email address
• Phone number
• Nationality
• Organization or institution
• Passport details
• Billing and payment information (for conference pass purchases)

1.2 Abstract or Submission Information

For speakers and researchers:

• Title and content of abstracts
• Affiliation and credentials
• Presentation materials

1.3 Technical and Usage Data

Collected automatically when you browse our website:

• IP address
• Browser type and version
• Device information
• Pages visited
• Cookies and tracking data

1.4 Payment Information

If you purchase a conference pass, payments are processed through a secure third-party payment gateway.
We do not store full credit card numbers or sensitive financial data.

2. How We Use Your Information

We use your information for the following purposes:

2.1 Conference Administration

• Processing registrations
• Issuing payment confirmations
• Preparing visa invitation letters
• Managing abstracts, speaker sessions, and program schedules

2.2 Communications

• Sending conference updates
• Providing important travel or event information
• Answering inquiries or support requests

2.3 Website Improvement

• Analyzing traffic and user behavior
• Enhancing website layout and user experience

2.4 Legal & Compliance

• Verifying identity if required
• Responding to lawful government requests
• Meeting obligations under Indonesian data protection laws

3. Legal Basis for Processing (GDPR-aligned)

We process your data based on:

• Your consent
• The need to perform a contract (registration, ticket purchase)
• Our legitimate interests (website security, analytics)
• Legal obligations (tax, immigration, or regulatory requirements)

4. Data Sharing

We do not sell or rent your personal data.

We may share limited data with:

• Conference partners or committees involved in event management
• Payment providers for processing transactions
• Government or immigration authorities for visa matters (if requested by you)
• IT and hosting providers supporting website operations

All partners are required to protect your information appropriately.

5. International Data Transfers

Because our participants and partners are global, your data may be transferred to or stored on servers outside your country.
We ensure these transfers use secure and compliant methods.

6. Data Retention

We keep your data only as long as necessary:

• Registration and attendee data: 1 year
• Payment records: as required by financial regulations
• Abstracts and scientific materials: for conference archives
• Website logs: typically 6–12 months

After this period, data is securely deleted or anonymized.

7. Cookies & Tracking Technologies

Our website may use cookies to:

• Improve site performance
• Remember user preferences
• Analyze visitor behavior

You may disable cookies through your browser settings, though some functionality may be affected.

8. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access your personal data
• Correct inaccurate information
• Request deletion
• Withdraw consent
• Restrict or object to processing
• Request a copy of your data

To exercise your rights, contact us at:
fmanokwaripapuabarat2025@gmail.com

9. Data Protection & Security

We use reasonable physical, technical, and administrative safeguards to protect your information against:

• Unauthorized access
• Loss or misuse
• Alteration or disclosure

However, no online system is 100% secure, and we encourage users to take precautions.

10. Links to External Websites

Our website may contain links to third-party sites.
We are not responsible for their privacy practices or content.

11. Children’s Privacy

This conference is not intended for children under 16.
We do not knowingly collect data from minors.

12. Changes to This Privacy Policy

We may update this policy from time to time.
Updates will be posted here with a revised “Last Updated” date.

13. Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact:

📩 fmanokwaripapuabarat2025@gmail.com
🌐 https://fm-nbcs.papuabaratprov.go.id